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Bookkeeping

Invoices that book themselves

Drop an invoice in a folder and the automation handles the rest, from reading to filing.

  • Drive → Sheets

    booked fully automatically

  • 0

    manual data entry

  • Azure OCR

    reads every invoice

  • Client:

    SMB with high invoice volume

  • Industry:

    Bookkeeping

  • Timeline:

    2025

  • Stack:

    n8n, Azure Document Intelligence, Google Drive, Google Sheets

A company with a lot of incoming and outgoing invoices wanted to get rid of manual entry. We automated bookkeeping from the moment a file lands to the finished record.

The challenge

Every invoice had to be read by hand, renamed, filed, and copied into a spreadsheet. It was monotonous, time-consuming and error-prone.

Our solution

An n8n workflow handles the whole path:

  1. A new file in the Google Drive folder starts the flow.
  2. Azure Document Intelligence reads the invoice and extracts vendor, date, net and gross amounts.
  3. The file is renamed and filed in Drive.
  4. The data lands structured in Google Sheets, split into expense and income.

The result

Drop an invoice in the folder, done. Reading, filing and booking all run automatically, with no manual entry.

Want something like this for your business? Let’s talk.